I looked at and made a decision about every piece of paper in my filing cabinets. I found an e-mail message that I sent to a client in 2002. I extracted the main portion below because I wondered if you have found yourself in a similar situation:

I had produced my first demo and had mailed it without success for about 6 months to agents and prospects. I also created a database, using data I found on-line and in organization directories. I then started mailing postcards to these prospects.

Lesson 1: Always qualify your prospects before adding them to your database. I had not even contacted people to find out if they hired voice talent before entering all of the contact information into my database. Mail-outs are expensive, and I learned the hard way that repeatedly mailing things to people who would never hire me is a colossal waste of time, money and energy.

One person called me after receiving one of my postcards. I was elated when he said he wanted to hire me for a radio commercial. My first job, and a radio commercial, no less! I wouldn't have cared what the job entailed; I was giddy with the knowledge that I had hit the big time! I didn't ask any questions except for the scheduled time and directions to the session.

When I arrived at the address, I was confused. The address was at a duplex in a somewhat seedy looking neighborhood. Surely this producer had hired a recording studio? Was I at the wrong address? I rang the doorbell. I was at the correct address and felt a little distraught when the producer led me to a back room. I started thinking how I might escape and was relieved to see microphones at a table. He sat at one, and I sat at the other. I had produced my demo in a gorgeous studio at Todd A/O/Editworks (now R!OT Atlanta). I naively thought that all recording studios were of the same caliber.

We decided to redecorate my office with new furniture, which meant pulling all of the files out of the drawers before the furniture could be moved. We made numerous trips to gather armfuls of hanging file folders that we stacked on the floor in the upstairs hall. Although the clutter in the hall was overwhelming, we agreed on the arduous task of examining every piece of paper and file so that we would only keep those things we needed.

Throughout this project, we have shredded at least 6 bags of paper and thrown away countless sheets. In addition to finding a multitude of outdated records about our health, finances and possessions, I was incredulous to see just how much paper I had accumulated in my work as a voice talent.

When I do an audition, I save the script so that I will have it available when I am booked for the job. I had folders overflowing with scripts from agents and on-line casting services. I also maintain folders for clients and their jobs.

My system works well -- EXCEPT that I never got rid of anything! In making decisions about voice-over paperwork to toss, I combined principles discussed in 2 books on seemingly disparate subjects: Michael Port's bestseller Book Yourself Solid : The Fastest, Easiest, and Most Reliable System for Getting More Clients Than You Can Handle Even if You Hate Marketing and Selling and Catherine Ponder's classic work The Dynamic Laws of Prosperity.

I have been too busy in the past month to post an article here on my blog. In that time, a new season of the TV show Dancing With The Stars began. Given my views on American Idol, you might think I would have no interest in this show. You might also think that dancing with the stars (DWTS) has nothing to do with a voice-over career. If so, this entry may surprise you.

Watching TV is a passive activity that does nothing toward accomplishing my goals. I prefer instead to spend the time with my husband or do things to advance my voice-over career, such as marketing tasks, auditions, etc. In order to efficiently manage my TV-viewing time, I don't necessarily watch shows during their broadcast. I prefer to record them and watch them at my convenience. I also don't spend much time chit-chatting about TV shows to anyone because those kinds of conversations are superficial and inane.

Then why am I spending precious time writing to you about a TV show, especially one considered fluff in many circles? When I first heard about this show, I confess that I thought the idea was dull and that the show would be cancelled.  I never watched DWTS until Barry Manilow made a guest appearance. I admit that I quickly became hooked. The show features celebrities from other endeavors who are paired with professional dancers. The dancers teach the celebs the complicated steps for ballroom and Latin dances, and three judges rate all of the performances.

While the thrilling live music, stunning costumes and amazing dance routines are appealing in themselves, I believe the show is widely popular for another reason:  We have the opportunity to watch adults in a learning curve.

Learning something new as an adult is a different process than as a child. From watching this show, we can learn 12 valuable lessons that can be applied to a voice-over career:

The comment below was left on my blog. On the surface, Carol's question might look like it requires only a quick "yes" or "no" answer. As I read each word, I realized a quick answer would be a dis-service to Carol. Furthermore, my views may be helpful to other people. Therefore, with Carol's permission, I didn't publish her remarks as a comment on another entry and am instead featuring it in this entry. 

Hi Karen, Love your practical and ethical information. I am a newbie to the VO area, having just taken an Intro to VoiceOvers at local community college given by Mike Elmore. During the class he recorded each of us reading a script (just a few lines) and I got an email from him saying he was very impressed.  Then I got a call from Levi Morgan of Voices For All, saying the report he got from Mike was glowing  and encouraging me to take their in-person 3-day workshop. 
Since I have nothing to compare it with, I hope you could comment on whether this would be a good way to break in. Bear in mind that I am a retired RN, looking for some fun and creative as well as possibly lucrative work.  
Their course includes private coaching (they only accept 15 students four times a year), full narration & full commercial demos, mixing & mastering a demo for me with music, editing & sound effects, a marketing plan, home studio manual, workbook, classes on every aspect of the business, my own website with the demo (lifetime hosting), support for ProTools, lifetime coaching support, plus my airfare & lodging while in Albany.  Inclusive is $3199. 
I can afford this, and love the idea of being able to work out of our RV during summers which he said I could (no soundproof studio....) I'd love your honest feedback before making a decision, which I need to do quickly if I am to enroll in the May class. Thanks so much! Carol

Carol, thanks so much for your nice comments about my web site. I'm glad if anything I have written is helpful to you. You asked for my opinion, so this is it:  If it sounds too good to be true, it probably is. I would look elsewhere for my voice-over training.

People often send e-mails to me with questions and comments, and I endeavor to respond to everyone. The topics raised in the message below were so interesting that I wanted to answer them here rather than in e-mail. With Ken's permission, I have quoted his message.

First, thanks so much for your very nice note and kind words. I am grateful for the feedback. 

Coca-Cola has a closely-guarded secret formula. The US military implements secret plans that endanger lives. In my view, voice-over does not have any true secrets. 

A voice-over career is like the notes in music. Only 12 possible tones can be made in music, yet you can hear them in numerous pitches. More importantly, those 12 tones can be held and combined in an infinite number of sequences to produce an endless series of rhythms, tempos and key signatures that form new music.

Our voice is our music; no two voices are exactly the same. Our interpretation of the words on the page and style in performing them is not the same. Like musical genres, some voices will appeal to one market segment and not to others. The reason the competition factor is emphasized in voice-over and all performing arts jobs is because people have a misguided viewpoint that they only need a nice-sounding voice. They think the work is easy and doesn't require any special skills. 

The truth is, that like any other profession, lifelong study in voice-over is necessary to achieve and maintain your market share. How does any newcomer learn if not under the guidance of a more experienced teacher? Do top sports figures stop practicing and working with their coaches on daily basis? Do musicians stop practicing and studying with a teacher once they learn a piece of music up to tempo? Do people in the IT industry stop taking classes geared at maintaining technology? Voice-over is like other business ventures in that some people will find work more easily, often and lucrative than others. 

I don't view other people as my competition. (I also don't view any person who lives on this same earth as my "enemy", either, but that's another discussion for another time.) We live in an abundant world, with more than enough work for everyone. More voice-over opportunities are appearing everyday with the advent of new media and associated outlets. When you are hired for a voice-over job, you don't take anything away from me, my accomplishments and my job prospects. You would be hired because you successfully marketed yourself to someone who wanted to work with you because they liked your voice, your delivery style, your fee, etc.

If I tell you something that has brought me great success, you may or may not implement the tactic. Even implementing my tactic does not guarantee you will match my success. You will never do things exactly in the same way that I do because we are different.

In a simplified example, a coach or director can give you a line read. You interpret what you heard and reproduce the sounds and emphasis as best you can. Even when you nail the emphasis, your different vocal characteristics will guarantee that you won't sound exactly like the other person.